Covenants Design Guidelines
Draw your proposed changes on the plat. BTW, it can get confusing if you keep submitting a plat that you drew on when you got your fence in 2015, your patio in 2017, and now your covered deck. You should maintain a clean copy of your plat and submit with only the changes you are seeking.
You got your plat when you closed on your home, which is a requirement to closing. If you can't find it, you can contact https://www.loudoun.gov/5069/Plats for a copy of the plat.
You got a copy of the design guidelines when you closed on your home, which is a requirement of closing.
If you haven't decided which color or style you want, you are not ready to submit your application. Pick one and then submit.
If it is on the outside of your house, you probably need approval to change it. Please don't wait until you are going through resale inspection to get items approved. That time is stressful enough for you.
If you leave the lines on the application blank, the application is not complete.
There is plenty of room to write something like “20x20 deck. See attached for details.”
When you submit your application and the property manager requests additional information, please submit the information rather than saying you've already submitted sufficient information or that you can't/won't submit the information. They are trying to help you get your application approved.
Attending the meeting helps move your application along because you can answer questions. Those submitting applications now can also attend the virtual meetings.
To find out the paint colors specific to your home, you must contact your home builder, the information for which should be in your closing documents.
The colors of the front doors on the Seven Hills Townhomes are all from Sherwin Williams (SW) Black Fox - SW-7020; Naval SW-6244; and Roycroft Bronze Green SW-2846.
To find out the outdoor lamp specific to your home, you must contact your home builder, the information for which should be in your closing documents.
Westridge Outside lamp: The light is made by progress lighting. Model P6417-20. Amazon or Home Depot
On the Resident Portal, under My Account > My Documents > Documents > Legal > General. Good luck!
Homeowner Association (HOA) and Assessments
A community association is a non-profit corporation with required and automatic membership for all owners in accordance with governing documents. A community association is managed by an elected Board of Directors to provide a communal basis for preserving, maintaining, and enhancing homes and property. Property owners pay assessments to operate the community association.
A management company is contracted by the Board of Directors to provide services such as: collection of assessments, supervision of subcontractors, obtaining bids for subcontracted services, providing financial statements and collection reports. It is also a general clearing house for problem solving, communications with homeowners and the Board of Directors, as well, as serving in an advisory capacity. The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors. Contact information for the management company representatives are at the bottom of the page.
The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership’s voting rights, required meetings and notices of meetings, and the principal office of the association, as well as other specific items that are necessary to run the association as a business.
The assessment is the periodic amount due from each homeowner to cover the operating expenses of the common area and provide for reserve funds for replacement of common facilities in future years.
Assessments are used for the operation and maintenance of the community association including common areas mowing, trash removal, snow removal, amenities (e.g., pool, tennis courts, gyms, playgrounds), social activities, etc
The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. Assessments are due on the first day of the month. In accordance with the documents, the Association may assess late charges and interest on accounts not paid by the due date. Delinquent accounts may also be turned over to the attorney’s office for collection.
Yes. All meetings are included on the Events Calendar, and residents will be notified of the time and place of the Board Meetings in advance.
Create an account (if you haven't already) on Ciranet and go to My Account. To access the resident portal login, use Resident Portal or through the Dulles Farms website, Resident Resources > Resident Portal Login.
On the Resident Portal, under My Account > My Documents > Documents > Policies.
In an effort to increase communication with our residents the Board has instituted monthly Community Forums as a mechanism to understand opinions, ideas, concerns or priorities are on the minds of our residents. The community forum is not a formal business meeting and provides an open dialogue between the Board and residents within Dulles Farms.
The purpose of the Community Forum is for residents to share opinions and concerns with the board. Residents seeking general information (like a status report on a project under Covenant’s review or the board’s position on an issue) can get a more immediate answer from the manager at firstname.lastname@example.org
Generally, Community Forums are scheduled once a month, though holidays and Board elections may disrupt a regular schedule. Please see the News and Events page, Facebook, and the weekly email blasts to find the next scheduled meeting.
Board members don’t act independently. All issues require discussion and sometimes a vote. Sometimes an immediate answer is possible, but it’s just as likely that you won’t get a response until after the meeting.
Plan your remarks to last no longer than five (5) minutes. Board members enjoy hearing from residents; however, there are typically many participants that want to engage in discussion, and the five-minute limit ensures that all residents have an opportunity to be heard.
The five (5) minute time limit doesn’t mean big issues can’t be presented. If your concern requires more time, please summarize it in five minutes, and the board will add it to the agenda for an upcoming board meeting.
To sign up for resident portal, please visit www.gocampmgmt.com and click on the Resident Portal link at the bottom of the landing page or use the website menu option Resident Resources > Resident Portal Login. Once there you will need to enter your Customer ID, Check Digit, and Community ID. This information can be found on any of your account statements or can be obtained from the management office at email@example.com.
Typically, there may be a two- to three-week delay between the period of time that you settle on your home and when Management receives your settlement sheet from the settlement company. Your name is then entered into the Dulles Farms database and payment coupons will be sent as well as a formal welcome letter that includes instructions as to how to enroll in direct debit, if you so choose. In December of each year, you will receive a coupon book and budget detailing the expected expenses and income for the year. If you have any problems receiving this material, please contact us at firstname.lastname@example.org.
Patriot Disposal Services is the contractor who performs trash removal services for the Association; they
also provide one trash and one recycle toters to all homes at no cost. If you do not already have one of these receptacles upon move-in, please contact Patriot at 703-257-7100 (press option 2) or via email at email@example.com and they will deliver you the appropriate receptacle. Patriot will not pick up trash or recycling that is not in the toters.
Regular trash is picked up weekly on Mondays and Thursdays. Recycling is picked up on Thursdays and yard waste on Mondays.
Yes! As per the Association’s leasing policy, you must provide a current copy of your lease, which must be no less than for a 6-month term. We will also need your current non-Dulles Farms address in order to be sure you are receiving all the Association's official correspondence. For further information regarding the Association’s Leasing Policy, please contact management at firstname.lastname@example.org.
Selling Your Dulles Farms Home
Please go to the CAMP website, www.gocampmgmt.com, to request a Resale/Disclosure Packet or Questionnaire. Once on the CAMP website please follow the instructions below:
- Click the “Closing Portal’ link at the bottom of the CAMP landing page.
- If you already have a portal account, please log in.
- If you are a first-time user, please see the FAQ > New Resident > How do I sign up for a Resident Portal option.
- Once registered, you may log in to your account and order the documents needed for the specific property in question.
- If you require additional assistance, please call the Resale Hotline number at 855-877-2472 option 2 for the Closing Portal.
Yes! Prior to your settlement date, you must disable this option in Resident Portal, otherwise your payments will still be automatically deducted and a request will need to be sent to the settlement company in order to receive a refund. This process can be lengthy, so you are encouraged to disable this option as soon as possible to avoid waiting for a refund.
Clubhouse Rentals, Modification Applications, and Reporting Issues
An application is required for any exterior modification to include fences, decks, patios, major landscaping, storm doors, color changes, etc. The application and guidelines can be found on the Resident Portal under "ACC" or can be obtained from the management office. Please contact us at email@example.com for more information.
Both clubhouses located within the Dulles Farms Community have social rooms available to residents for rental. The cost to reserve the social room at either location is $500 for a full day rental from 9 AM – 11 PM. In addition, there is a $600 security deposit required, as well as proof of general liability insurance, which is further described in the Room Rental Agreement, found on the Resident Portal or by contacting us at firstname.lastname@example.org .
Please refer to the Dulles Farms Tree Policy, which outlines the procedure for reporting any trees you feel are a hazard to your property. Please note that a certified mailing is required in order to report such concerns. Please include a picture(s) of the tree with your letter and mail to 25185 Chafee Circle, Aldie, VA 20105.
VDOT road violations are not regulated by the Association, but can be reported by contacting the Loudoun County Sheriff's Office Emergency Communications Center at 703-777-1021.
When needed repairs or maintenance to association property is discovered, it is important for residents to promptly alert management in order to minimize the interruption of its use and enjoyment.
If a situation requires immediate attention, call the management office directly. For after hour emergencies only, call 1-866-370-2989.
Dulles Farms Condominiums
For all condo-specific issues or questions, contact your condominium management. For any community issues or questions, contact CAMP at email@example.com .